online admission software features

Admissions Software That’s Customisable,  Flexible & Intuitive

Our platform prides itself on adapting to your institution's needs, ensuring seamless integration and unparalleled user experience. HEIapply allows you to combine key features in any way you want to create a uniquely tailored application that meets your exact needs and allows you to add or remove features as required.

Lead Management CRM For Institutions

Streamline Lead Management and Improve Conversion Rates with Seamless Form Integration

  • Effortless creation of embeddable forms with HEIapply's powerful form builder
  • Capture of enquiries and leads directly within your CRM for improved lead management and nurturing
  • Transformation of the way you manage potential applicants through streamlined processes
  • Option to use existing forms via API integration or Zapier integration to send data directly into your HEIapply environment
  • Seamless integration with your existing workflows to ensure continuity and efficiency
  • Book your leads onto admission events such as Open Days, Tours or Entrance Exams with just one click
  • Export the data into another system or convert your enquiries into applicants within the same system

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Integrated Event Booking Forms

Effortlessly Capture and Confirm Attendance for Admission Related Events With Integrated Event Booking Forms

  • Integrated event booking forms that simplify registration and make it easy for attendees to sign up and participate
  • User-friendly forms that allow individuals to provide their information, choose preferred sessions, and confirm attendance with just a few clicks
  • Elimination of registration barriers that encourage more students to join events
  • Automation of attendance confirmation to help administrative teams manage and track event participation efficiently
  • Automated event communication, including confirmations and reminders, to keep attendees engaged and informed throughout the event journey

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Branded Applications Portal

Offer A Personalised Experience with a branded applications portal.

  • Reflect your institution's identity and values through custom branding.
  • Ensure a seamless user experience with a well-designed interface.
  • Enable easy navigation for applicants to find necessary information.
  • Incorporate your institution's logo, color scheme, and other brand elements.
  • Provide clear and concise application instructions.
  • Include an FAQ section to answer common queries.
  • Integrate with existing systems for a unified experience.
  • Use our intuitive form builder to create the perfect forms for your enquiries
  • Ensure the portal is mobile-friendly for accessibility on various devices.
  • Maintain high security standards to protect applicant data.

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Dynamic Online Admission Form Design: Create Seamless Application Journeys with Ease

Simplify and Accelerate the Applicant Journey with Dynamic application forms that empower administrators to effortlessly create personalised application journeys with conditional logic, ensuring data accuracy and expediting decision-making.

  • Craft tailored application journeys that adapt to applicant responses, streamlining the admissions process.
  • Design dynamic forms with conditional fields, enhancing the user experience and eliminating irrelevant questions.
  • Offer customised application journeys to diverse applicant types and courses, ensuring engagement.
  • Real-time validation checks and various field types ensure precise and error-free data collection.
  • Set automated decision paths based on responses, expediting applicant review and notification processes.

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Collect References Digitally: Simplify the Reference Gathering Process

Enhancing the Application Process with Efficient Reference Management

  • Easy Reference Request: Applicants can input referee contact details directly in the online application, eliminating the need for manual forms and simplifying the reference submission process.
  • Timely Reminders: Automated reminders ensure referees submit their references within the specified timeframe, promoting timely completion of reference submissions.
  • Convenient Online Reference Forms: Referees can securely access and complete reference forms online, providing detailed insights into an applicant's qualifications and suitability without the hassle of physical paperwork.
  • Application Tracking: Applicants can track the status of their reference submissions through their personalised portal, ensuring transparency and eliminating uncertainties.
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Boost Administrative Efficiency with HEIapply

Boost Administrative Efficiency By Empowering Your Admin Team To Efficiently Manage, Assign, and Process Applications to Desired Endpoints Using Simplified Workflows

  • Empowers your admin team to streamline application management, assignment, and processing
  • Simplified workflows enable efficient handling of the influx of applications
  • Assign applications to appropriate reviewers for timely processing
  • Reduces manual effort, improves productivity, and ensures a smooth and organized application process
  • Boosts administrative efficiency and frees up time to focus on other critical tasks

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Review & Score: Streamlining Admissions Assessment

Redefine Your Review & Assessment Process with Our Advanced Online Tools

  • Effortless reviewing of applications, feedback, and assessments all in one place.
  • Advanced filtering options to help you quickly identify the most promising candidates.
  • Integrated scoring system for clear and unbiased assessment.
  • Automated notifications to keep applicants informed about their status in real-time.
  • Easy access to all information needed for making informed admission decisions.
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Scheduling, Interviewing, and Examining of Candidates

Streamline Interview Processes with Our Comprehensive Interview Management Module

  • Schedule interviews in bulk or one-on-one
  • Automatically generate interview invitations
  • Automate interview reminders to both applicants and interviewers
  • Generate comprehensive reports for each interviewer after the interviews are completed
  • Customise settings to cater to your institution’s needs.
  • Allow applicants to provide feedback after their interviews.
  • Monitor all data related to interviews in one place for easy access and overviewing.

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Assemble The Perfect Cohort: Select, Rank & Shortlist

Take Control of Your Selection Process with Our Comprehensive and Intuitive Online Tools

  • Efficient management of applications allows for quick decision making.
  • Automated scoring and ranking features to streamline the selection process.
  • Integrated notifications system for timely communication of decisions to applicants.
  • Secure portal for applicants to view their application status in real-time.
  • Easy setup of interview schedules and automated reminders to keep everyone on track.
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Make Or Accept Offers

Optimise your offer management process with our all-inclusive tool for seamless efficiency.

  • Customise settings to cater to your institution’s needs.
  • Configure offers based on applicant applications and assessment results
  • Easily send personalised offers to each applicant via both emails and letters.
  • Allow applicants to sign online as part of the acceptance process.
  • We also provide a 'sign and pay' feature as part of offer acceptance.
  • Automatically update applicants about any changes in their offers.
  • Monitor responses from applicants quickly and accurately.
  • Receive real-time notifications when an offer is accepted or declined.
  • Keep track of offer responses in one place for easy access and review.
  • Short for time, generate all the above using our bulk offer generator.
  • Save a PDF copy of the signed document for record keeping.

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Payments & Fees

Collect Online Payments Generate & Track Invoices With Ease

  • Simplify the management of payments, fees, or one-off payments.
  • Automate invoice generation for quicker processing.
  • Easily track and record all transactions in real-time.
  • Allow secure online payment options for convenience.
  • Enable automatic reminders for due payments.
  • Chose from multiple ready integrated payment gateways including Stripe, Paypal, Global Payment, Flywire & many others
  • Offer flexible payment plans to cater to various financial capacities.
  • Maintain comprehensive records of all financial transactions.

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Realtime Reports

Gain Realtime Data Insights With Access up-to-date insights and make smarter decisions

  • Access up-to-date information with real-time reporting.
  • Make informed decisions based on current data.
  • Monitor key metrics and trends in a user-friendly dashboard.
  • Generate custom reports to meet specific needs.
  • Analyze data with advanced filtering and sorting options.
  • Export reports in various formats for further analysis.
  • Share insights easily with team members or stakeholders.
  • Track progress and performance over time.
  • Utilise predictive analytics for future planning.
  • Ensure data accuracy with automated checks and balances.

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Data Export & API

Take Full Control of Your Data with Our Robust Data Export and API Functions

  • Seamless integration with other systems using robust API functionality.
  • Effortless export of data in various formats for ease of use and analysis.
  • Real-time data synchronization across multiple platforms.
  • Secure data transfer protocols to ensure the safety of sensitive information.
  • Automated data export options for regular reporting and insights.
  • Flexible API to adapt to specific needs and requirements.
  • Streamlined operations by connecting different software tools.
  • Improved efficiency with the ability to manipulate and extract data easily.
  • Ability to customise data fields for export based on user preferences.

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AI Powered Automation

Take advantage of AI-fueled automation capabilities directly integrated into the platform.

  • Automate repetitive tasks and increase productivity.
  • AI-powered engine for intelligent decision-making and predictions.
  • Seamlessly integrate with existing systems for a unified experience.
  • Improve data accuracy and reduce errors with AI capabilities.
  • Real-time analytics to provide insights and support strategic decisions.
  • Personalise communication and engagement with students.
  • Engage our AI Assistant to help you seek insights or anomalies in your data

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Multilingual Admissions: Unlock Global Potential

Unlock Global Opportunities with HEIapply With Seamless Multilingual Support for Your Diverse Prospective Students

  • Enhanced Accessibility: Break language barriers and welcome students from around the world by offering admissions processes in their preferred languages.
  • Improved User Experience: Create a personalised experience for applicants, allowing them to navigate the system in their native language effortlessly.
  • Global Reach: Expand your institution's global reach by accommodating students from diverse linguistic backgrounds.
  • Increased Enrolment: Attract and retain more international students with a user-friendly multilingual application system.
  • Streamlined Communication: Facilitate effective communication between your institution and applicants by supporting their language choices.
  • Cultural Sensitivity: Demonstrate your institution's commitment to diversity and inclusion by providing multilingual support.
  • Competitive Advantage: Gain an edge over competitors by offering a more accessible and inclusive admissions process.
  • Reduced Language Barriers: Encourage applicants to express themselves more clearly and confidently in their preferred language.
  • Integration Flexibility: Seamlessly integrate HEIapply's multilingual features or opt for integration with Google Translate, providing flexibility to meet specific needs.
  • Enhanced Brand Reputation: Showcase your institution as a welcoming and globally oriented establishment.
  • Improved Reporting: Access insights from applicants worldwide in their native languages, facilitating data-driven decision-making.
  • Increased Diversity: Foster a diverse student body by removing language-related enrolment barriers.

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Multiple Roles Feature: Unlock Effortless Role Transitions

Unlock Effortless Role Transitions

  • Enhanced Flexibility: Easily switch between multiple roles within a single user profile, providing the flexibility to participate in various aspects of the application process.
  • Streamlined Workflow: Seamlessly transition between roles, reducing the need to log in and out repeatedly, thus optimizing workflow efficiency.
  • Enhanced Reporting: Access insights and perform actions across different roles, enabling comprehensive data analysis and data-driven decision-making.
  • Improved User Experience: Enjoy a smooth and intuitive user experience while navigating between roles, enhancing overall user satisfaction.
  • Maximized Productivity: Perform diverse tasks within a single interface, saving time and effort associated with managing multiple accounts.
  • Data Security: HEIapply ensures data security and privacy by tracking each login and action taken in each role, maintaining data integrity.
  • Customization: Define role names according to your institution's specific needs, tailoring the multi-role feature to your unique requirements.
  • Enhanced Collaboration: Collaborate effectively by holding multiple roles within different parts of the application, fostering teamwork and cooperation.
  • Simplified User Management: Manage roles and permissions efficiently within a single user account, reducing administrative complexity.
  • Adaptability: Adapt the multi-role feature to your institution's evolving needs, accommodating changes in responsibilities and processes.
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Sign Offers, Consent Forms & Agreements Online

Add sign-online functionality to your consent forms and Offer letters.

  • Simplify the offer process with online offer letter signing.
  • Speed up enrolment with instant, digital signature capabilities.
  • Sign documents from any location, at any time.
  • Ensure legal compliance with verifiable digital signatures.
  • Cut down on administrative tasks and paper usage.
  • Secure and reliable digital document handling.
  • Support sustainability with reduced paper consumption.
  • Automated saving and attachment of signed documents.
  • Offer a convenient, modern signing process.

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