Short Course Registration Software

We understand that presenting Short Course providers with a system that is simple to use, highly accurate and offers clear and transparent stages of the application process is an excellent and much needed tool. Attracting highly skilled applicants in a competitive environment means offering a system that meets these demands.

HEIapply is empowering short course providers worldwide to do exactly this. We are helping short course providers perform better at streamlining application processes. Our intuitive web-based system is designed to reflect your existing processes entirely online, enabling you to refine and improve them to provide the ultimate applicant journey.

The Challenge

We understand that applicants applying to attend short courses come from often varied personal and professional backgrounds. A system that seamlessly processes multiple languages, accurate payments whilst collecting detailed information from applicants is key to offering a service that keeps you ahead in this highly competitive market.

Additionally, oversubscription can often play a huge role with short course providers adding to the workload of an already busy administration team. The intricate and often complex processing of applications can be complicated by needing to obtain medical and financial information from the beginning. With high levels of manual effort involved, Short Course Providers are at risk of falling short on delivering the applicant journey the modern day applicant expects.

Our solution for your recruitment programme

We recognise the need for Short Course Providers to operate efficiently, effectively and competitively, recruit from all over the globe, and place the right applicant in the right role. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect paperless application management and selection solution at a budget that works for you.

Powerful Recruitment Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

Unlimited User Accounts
Send Bulk Emails

Telephone/Skype Support
Fully managed application form

Automated Notifications
Multiple Routes

Stay Informed
Manage Short Course

Add supplementary forms
Reflects your processes

See progress towards submission
Manage your waiting lists better

Available On Any Device
Manage Admissions Events

Your application forms online

Provide applicants with a way to easily complete their application forms online

Offer applicants beautiful device responsive online application forms

Allow applicants to complete and submit their application forms online
Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device
We have designed HEIapply to maintain your brand colours and design regardless of the device used

Allow applicants to book themselves on your short courses and pay to secure the place

Add and manage as many short courses as you want, with as many short course bookings as you want, including configuring Short Course Booking Form

Create and manage waiting lists for place oversubscription with ease

Manage multiple applications where places are yet to be allocated with simplicity
Keep parents up to date with details of where they are in the waiting list, helping to avoid many and often unnecessary communication regarding places

Transform the way you communicate with applicants

The messaging feature allows for smoother communication with applicants during the application process and beyond
Reply directly to messages that you receive
Gain 100% deliverability on all messages sent via the communications inbox
None of your messages get caught in spam boxes
Get notified when messages have been delivered, opened and read
Keep a solid audit trail of all communication: all messages are captured and stored securely

Introduce World Class Efficiency Into Your Back Office Activities

Capture, manage and process everything to do with applications in one place for your short course programme

Offer a fully branded applicant journey

A fully customised applicant view using your logo offering an easily recognisable interface
Stand out from the crowd with a streamlined applicant journey using your branding

Exchange information between applicants and admissions team

Fully customised notifications can be sent to and from applicants keeping everyone up to date on the application process
Notifications be take the form of emails, SMS text messages formal letter and privates messages

Centralise the management of your recruitment events

Manage your in person, telephone, group interviews and assessment days all from within the HEIapply platform to centralise all your recruitment activities and events

Manage payments, bookings and refunds

Invite applicants to pay deposits and fees for courses or accommodation
Set-up payment plans, so that payments can be made in instalments or all in one go, or providing the flexibility for both options - it's up to you!
Generate invoices and receipts for payments on the fly and work with your chosen country’s currency and VAT requirements

Re-imagining Your Short Course Application Process

You can now provide all applicants applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.

Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.

Your forms

Single or multiple page, as many as you need available on the chosen page of your website.

Your processes

Create as many journeys as you require per level, school or country through our Routes and Workflows setup.

Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Set up and Support Guidance for your Short Course Programme

We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.

We setup your online forms before moving on to onboard and embed your Short Course Application workflow into our out-of-the-box solution.

We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by Short Course Providers

Applicant has forgotten their password. How is access regained?

Simply go to the login page and click on forgot password, enter the email address that was used when setting up the account and click send. An email will be sent to that email address with a web link that can be followed to reset the password.
An applicant has changed their mind and wishes to withdraw their application. How do they do this?

It is possible to withdraw the application at anytime. The applicant can simply use the communication inbox to convey this information to the admissions officers who will then be able to make all the necessary arrangements.
An applicant has made a mistake on the application form, but realises after it has been submitted. How do they rectify the error?

This is where the communication inbox comes into play. When logged into the system, the applicant is able to send a message to your admissions officers informing them of the mistake they have made. Any replies from the admissions team will be listed here as well
An applicant needs to contact the admissions team regarding a question on the application form. Can they do this?

Yes they can! The Applicant Portal comes with an inbuilt Communication Inbox for every applicant. Here the applicant can see a log of all communication (including emails, letters or instant messages) with your admissions officers and also send new instant messages, should they have any questions or concerns.
Can an applicant resume with an application they have already started?

Yes! The HEIapply Applicant Portal is designed to create an easy and seamless applicant journey. The applicant can register, begin filling out an application and return to it later. Applications are always saved so that the applicant can resume later and continue on from where they stopped.
Admin wants to ensure that no further invoices are issued once a full refund has been given. Is this possible?
Admin would like to change the booking status on an individual attendee. How is this achieved?
Admin would like to mark an admissions event as full. How can this be done to prevent additional bookings?.
Admin would like to view all confirmed attendees or 'bookings' on an admissions event. Is this possible?
Admin would to embed the online form on their website. Is this possible?

Course Registration Software for Short Courses

End-to-end paperless online course registration software designed to streamline application processes for Short Course Providers

The Challenge

Our solution for your recruitment programme

Powerful Recruitment Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

Your application forms online

Offer applicants beautiful device responsive online application forms

Allow applicants to complete and submit their application forms online

Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

We have designed HEIapply to maintain your brand colours and design regardless of the device used

Allow applicants to book themselves on your short courses and pay to secure the place

Add and manage as many short courses as you want, with as many short course bookings as you want, including configuring Short Course Booking Form

Create and manage waiting lists for place oversubscription with ease

Manage multiple applications where places are yet to be allocated with simplicity

Keep parents up to date with details of where they are in the waiting list, helping to avoid many and often unnecessary communication regarding places

Transform the way you communicate with applicants

The messaging feature allows for smoother communication with applicants during the application process and beyond

Reply directly to messages that you receive

Gain 100% deliverability on all messages sent via the communications inbox

None of your messages get caught in spam boxes

Get notified when messages have been delivered, opened and read

Keep a solid audit trail of all communication: all messages are captured and stored securely

Introduce World Class Efficiency Into Your Back Office Activities

Offer a fully branded applicant journey

A fully customised applicant view using your logo offering an easily recognisable interface

Stand out from the crowd with a streamlined applicant journey using your branding

Exchange information between applicants and admissions team

Fully customised notifications can be sent to and from applicants keeping everyone up to date on the application process

Notifications be take the form of emails, SMS text messages formal letter and privates messages

Centralise the management of your recruitment events

Manage your in person, telephone, group interviews and assessment days all from within the HEIapply platform to centralise all your recruitment activities and events

Manage payments, bookings and refunds

Invite applicants to pay deposits and fees for courses or accommodation

Set-up payment plans, so that payments can be made in instalments or all in one go, or providing the flexibility for both options - it's up to you!

Generate invoices and receipts for payments on the fly and work with your chosen country’s currency and VAT requirements

Re-imagining Your Short Course Application Process

Your portals

Your forms

Your processes

Your notifications

The entire process above is available out-of-the-box and is ready to use!

Set up and Support Guidance for your Short Course Programme

Common Questions asked by Short Course Providers

Applicant has forgotten their password. How is access regained?

An applicant has changed their mind and wishes to withdraw their application. How do they do this?

An applicant has made a mistake on the application form, but realises after it has been submitted. How do they rectify the error?

An applicant needs to contact the admissions team regarding a question on the application form. Can they do this?

Can an applicant resume with an application they have already started?

Admin wants to ensure that no further invoices are issued once a full refund has been given. Is this possible?

Admin would like to change the booking status on an individual attendee. How is this achieved?

Admin would like to mark an admissions event as full. How can this be done to prevent additional bookings?.

Admin would like to view all confirmed attendees or 'bookings' on an admissions event. Is this possible?

Admin would to embed the online form on their website. Is this possible?

Gallery

Ready to transform your short course journey?