Registration Software for Short Courses

HEIapply offers highly configurable & easy to use course registration software designed to streamline application processes for Short Course Providers.

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registration software short courses Designed Just For You

We understand that presenting Short Course providers with a system that is simple to use, highly accurate and offers clear and transparent stages of the application process is an excellent and much needed tool. Attracting highly skilled applicants in a competitive environment means offering a system that meets these demands.
HEIapply is empowering short course providers worldwide to do exactly this. We are helping short course providers perform better at streamlining application processes. Our intuitive web-based system is designed to reflect your existing processes entirely online, enabling you to refine and improve them to provide the ultimate applicant journey.

The Challenge

We understand that applicants applying to attend short courses come from often varied personal and professional backgrounds. A system that seamlessly processes multiple languages, accurate payments whilst collecting detailed information from applicants is key to offering a service that keeps you ahead in this highly competitive market.

Additionally, oversubscription can often play a huge role with short course providers adding to the workload of an already busy administration team. The intricate and often complex processing of applications can be complicated by needing to obtain medical and financial information from the beginning. With high levels of manual effort involved, Short Course Providers are at risk of falling short on delivering the applicant journey the modern day applicant expects.

Our solution for your recruitment programme

We recognise the need for Short Course Providers to operate efficiently, effectively and competitively, recruit from all over the globe, and place the right applicant in the right role. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect paperless application management and selection solution at a budget that works for you.

our solution image

Powerful Recruitment Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

  • Unlimited User Accounts
  • Send Bulk Emails
  • Telephone/Skype Support
  • Fully managed application form
  • Automated Notifications
  • Multiple Routes
  • Stay Informed
  • Manage Short Course
  • Add supplementary forms
  • Reflects your processes
  • See progress towards submission
  • Manage your waiting lists better
  • Available On Any Device
  • Manage Admissions Events

Your application forms online

Provide applicants with a way to easily complete their application forms online

form builder

  • Allow applicants to complete and submit their application forms online

  • Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

  • We have designed HEIapply to maintain your brand colours and design regardless of the device used

Add and manage as many short courses as you want, with as many short course bookings as you want, including configuring Short Course Booking Form

  • Manage multiple applications where places are yet to be allocated with simplicity

  • Keep parents up to date with details of where they are in the waiting list, helping to avoid many and often unnecessary communication regarding places

  • The messaging feature allows for smoother communication with applicants during the application process and beyond

  • Reply directly to messages that you receive

  • Gain 100% deliverability on all messages sent via the communications inbox

  • None of your messages get caught in spam boxes

  • Get notified when messages have been delivered, opened and read

  • Keep a solid audit trail of all communication: all messages are captured and stored securely


  • A fully customised applicant view using your logo offering an easily recognisable interface

  • Stand out from the crowd with a streamlined applicant journey using your branding

  • Fully customised notifications can be sent to and from applicants keeping everyone up to date on the application process

  • Notifications be take the form of emails, SMS text messages formal letter and privates messages

  • Manage your in person, telephone, group interviews and assessment days all from within the HEIapply platform to centralise all your recruitment activities and events

  • Invite applicants to pay deposits and fees for courses or accommodation

  • Set-up payment plans, so that payments can be made in instalments or all in one go, or providing the flexibility for both options - it's up to you!

  • Generate invoices and receipts for payments on the fly and work with your chosen country’s currency and VAT requirements


Introduce World Class Efficiency Into Your Back Office Activities

Capture, manage and process everything to do with applications in one place for your short course programme

all applications

Re-imagining Your Short Course Application Process

You can now provide all applicants applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.

Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.

Your forms

Single or multiple page, as many as you need available on the chosen page of your website.

Your processes

Create as many journeys as you require per level, school or country through our Routes and Workflows setup.

Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Set up and Support Guidance for your Short Course Programme

How We Get You Up And Running In Months Weeks

We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.

We setup your online forms before moving on to onboard and embed your Short Course Application workflow into our out-of-the-box solution.

We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by Short Course Providers

Simply go to the login page and click on forgot password, enter the email address that was used when setting up the account and click send. An email will be sent to that email address with a web link that can be followed to reset the password.

It is possible to withdraw the application at anytime. The applicant can simply use the communication inbox to convey this information to the admissions officers who will then be able to make all the necessary arrangements.

This is where the communication inbox comes into play. When logged into the system, the applicant is able to send a message to your admissions officers informing them of the mistake they have made. Any replies from the admissions team will be listed here as well

Yes they can! The Applicant Portal comes with an inbuilt Communication Inbox for every applicant. Here the applicant can see a log of all communication (including emails, letters or instant messages) with your admissions officers and also send new instant messages, should they have any questions or concerns.

Yes! The HEIapply Applicant Portal is designed to create an easy and seamless applicant journey. The applicant can register, begin filling out an application and return to it later. Applications are always saved so that the applicant can resume later and continue on from where they stopped.

Functionlity Designed To Give You Total Control And Visibility


In-Built Communication

HEIapply accelerates how your recruitment manages their response time to messages received on the platform by applicants. All users have access to the in-built chat feature for smooth communication between recruitment officers and graduates.


Timeline View

HEIapply empowers your recruitment team to offer the graduate applicants with an awesome streamlined journey by providing them with a clear timeline view of the entire applicant journey. Improve the applicant Journey and secure the best graduate candidates by clearly showing all communication sent to the applicant, files upload, internal comments added, stage tracking movements and more.


Progress Tracker

With HEIapply, applicants can stay in the know regarding their application, even before it is submitted. Prospective graduate trainees can save and return to complete their application form later. They can track its progress inside their designated applicant portal without needing to resort to follow up emails and calls.


Live Reports

With HEIapply, recruitment officers can view a series of dynamic graphs and charts on all data captured without the need for external data processing tools and present these as of reporting to top level staff including Directors


File Upload

HEIapply prevents the need for graduates to copy, post or email across important documents in support of their application. Instead, applicants can upload and manage their supporting evidence for the recruitment team to review right inside their admin portal.


Payment options

With HEIapply applicants can pay or bookings and courses with ease


Applicant Portal

HEIapply reduces the time taken to complete an application and takes the burden off the recruitment team by giving applicants an environment to register onto, login, complete an application, upload supporting documentation and submit for processing.


Admin Portal

Giving you an overview of all the registrations who have registered for you class

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