We understand that you need to collect supplementary information from your parents for those that have applied for a place at your school. We also understand that if you can avoid data entering tasks, you will want to, and if you can increase your engagement with parents from the onset, that's a bonus!
HEIapply is empowering junior and secondary schools worldwide to be better at streamlining admissions processes. Our intuitive online system is designed to complement and enhance your processes, enabling the ultimate applicant journey.

The Challenge


We understand that your school is home to children from across different catchments, neighbouring areas and sometimes from further afield. We know that means hundreds of applications need to be processed quickly and easily as parents wish to secure a place for their child’s education.

Oversubscription is often a huge part of the application process and carries a heavy burden on the administration team to keep eager parents informed at every stage. This coupled with needing to obtain accurate supplementary information from parents about their children adds an additional layer of juggling!


As if this wasn’t complex enough, the admissions process is intricate and varied. Some requiring interviews, some requiring assessment days - all requiring tools to be able to keep the parents and children engaged.

Locally managed Junior and Secondary Schools are at risk of falling short on delivering the applicant journey the modern day applicant expects.

Our Solution

We recognise the need for Junior and Secondary Schools to operate efficiently, effectively and competitively. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect admissions solution at a budget that works for you.

Powerful Admissions Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

  • Parent/Group Portal
  • Available on any Device
  • Inbuilt Messaging Feature
  • Manage Admissions Events
  • Telephone/Skype Support
  • Unlimited User Accounts
  • Integrated Payments
  • Process Evidence Requests
  • Full Reporting Dashboard
  • Send Bulk Emails

Your application forms online

Provide parents with a way to easily complete their application forms online

Available on any Device
Parent/Group Portal
Inbuilt Messaging Feature
Manage your waiting lists better

Offer parents beautiful device responsive online application forms

  • Allow parents to complete and submit their application forms online

  • Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

  • We have designed HEIapply to maintain your brand colours and design regardless of the device used

Allow Parents, Carers or Guardians to manage multiple applications

  • Every so often parents apply to your school for more than one child

  • Link sibling accounts together by giving Parents a way to create as many applications as they need

  • Avoid asking Parents to provide the same personal information twice when completing multiple applications

  • Allow parents to select to view the application form in a Language they are comfortable with especially where English is not their first language

Transform the way you communicate with parents

  • The messaging feature allows for smoother communication with parents during the application process and beyond

  • Reply directly to messages that you receive

  • Gain 100% deliverability on all messages sent via the communications inbox

  • None of your messages get caught in spam boxes

  • Get notified when messages have been delivered, opened and read

  • Keep a solid audit trail of all communication: all messages are captured and stored securely

Create and manage waiting lists for place oversubscription with ease

  • Manage multiple applications where places are yet to be allocated with simplicity

  • Keep parents up to date with details of where they are in the waiting list, helping to avoid many and often unnecessary communication regarding places

Introduce World Class Efficiency Into Your Back Office Activities

Capture, manage and process everything to do with applications in one place

Centralised Admissions
Fully Branded Experience
Offer a Personalised Journey
100% MIS Integration

Centralise All Your Admissions Activities

  • Whether you operate from a single location or multiple locations, HEIapply enables you to work in a centralised way by providing all admissions related activities in one solution

  • No need to increase admissions software user licenses when you introduce new members of staff. HEIapply offers you unlimited user licences for all your administrators, reviewers and processing partners

Offer a fully branded applicant journey

  • A fully customised applicant view using your logo offering an easily recognisable interface

  • Stand out from the crowd with a streamlined applicant journey using your branding

Personalise each applicant’s experience

  • Increase the number of applications that enquire and go all the way through to enrollment by improving & personalising the overall applicant journey

  • Provide what feels like a concierge applicant experience by sending out timely personalised messages and notifications to parents

  • Allow applicants to opt into a communication method that best suits them

  • Notifications can be in the form of emails, letters, SMS text messages and private messages

Your MIS and HEIapply speak the same language!

  • Maintain direct access to your data

  • Allow your applicant data to flow seamlessly into your MIS of choice

  • Monitor and track enquiries all the way into in-learning via HEIapply's MIS integrations with popular solutions such as iSams, Capita SIMS and WCBS

Re-imagining Your Admissions Process

You can now provide all parents applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.


Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.


Your forms

Single or multiple page, as many as you need available on the chosen page of your website.


Your processes

Create as many journeys as you require per level, school or country through our Routes and Workflows setup.


Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Set up and Support Guidance for your locally managed School




We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.


We setup your online forms before moving on to onboard and embed your School workflow into our out-of-the-box solution.


We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by locally managed Junior and Secondary Schools

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Ready to transform your applicant journey?