Transform The Way You Capture, Manage & Process Applications

We take your manual and labour intensive application process and transform it into
A painless online application solution for your applicants and admins to love!

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Say Hello To Managing The Entire Admissions Processes Online

– Streamlined Applicant Journey

Let your applicants complete your application form on-line, upload supporting documentation, save progress and return later if necessary, submit and track processing progress via a secure student login area which comes with an instant messaging system direct to your admin team should they have any questions.

applicant area

– Optimised Administrative Activities

Easily manage staff access, programme listings, shortlist applicants, capture reviews from internal or external members of your team, send out automated emails and communicate with your applicants from within the platform private messaging system.

How We Do It


We work with you to capture & understand your current process, really focusing on extracting your main pain points whilst retaining critical aspects of your existing work-flow.


We setup your on-line capture forms, configure and embed your work-flow into our ‘out of the box’ admissions solution and have you up and running in days.


We support you post launch with weekly reviews and give you access to additional functionality in the form of ready developed plug-in apps should you require them.

What Some Of Our Customers Have To Say

From Paper-based To Online

We had a paper-based application process with internal and external team members.

It was proving time consuming and difficult. Email trails were hard to follow and find and we were constantly fielding applicant follow up calls.

HEIapply has allowed us to have a complete on-line application process, massively improving the applicant journey.

“If telling someone else about HEIapply, I would say: Just make the switch, you’ll not regret it!”

– E4F, UK

From Inadequate Solution To Simplified Solution

We were using another platform that was not fit for purpose until we discovered HEIapply.

We had a short time-frame in which to turnaround the project and we managed to get up and running very quickly.

Our ideas were listened to and taken on board, the HEIapply team also offered advice on industry best practices that helped us mould the solution into something more than what we had ever imagined

“It’s one of the most intuitive systems we’ve ever worked with and it simplified our workflow to a degree where it made the job enjoyable”

– Aston University, UK

Manual Paper-based Admissions vs Paperless Online Admissions


Before and after
Before and after


Out Of The Box Solution

Ready to go ‘Out Of The Box’, suitable for managing any application process


Applicant’s Portal

Allows applicants to register/login, complete an application, upload supporting documentation and submit for processing.

Administrator’s Portal

Enable your internal team to manage and respond to applications submitted onto the platform, assign applications to internal or external reviewers, shortlist and process applications to the desired endpoint

Reviewer’s Portal

Within their portal they can view assigned applications, review & comment against them.

Industry Specific Admissions Software

Over the years we have helped multiple organisations, businesses and institutions in various sectors.
As a result we have developed industry specific solutions.


Professional Membership and Societies

Membership Organisations

Work Experience

Work Abroad Agents

Education Recruitment

Study Abroad Agents

Online Learning

Online Course Providers

Loved and trusted by organisations all over the world
View our client case studies