Transform The Way You Capture, Manage & Process Applications

We take your manual and labour intensive application process and transform it into
A painless online application solution for your applicants and admins to love!

Learn More

Say Hello to Managing the Entire Application Process using Online Admissions Software

– Streamlined Applicant Journey

Our Admissions Software allows your applicants to complete your application form on-line, upload supporting documentation, save progress and return later. They can submit and track processing progress via a secure student login area. Their portal has an instant messaging system linked direct to your admin team should they have any questions.

applicant area


– Optimised Administrative Activities

Easily manage staff access, programme listings and shortlisting applicants. Capture reviews from internal or external members of your team. Send out automated emails and communicate with your applicants from within the platform private messaging system.

How We Do It


We work with you to capture & understand your current process. You can focus on your main pain points whilst retaining critical aspects of your existing work-flow.


We setup your on-line capture forms, configure and embed your work-flow into our ‘out of the box’ Admissions Software. You’ll be up and running in days.


We support you post launch with weekly reviews. You have access to additional functionality in the form of ready developed plug-in apps should you require them.

What Some Of Our Customers Have To Say About Our Admissions Software

From Paper-based To Online

We had a paper-based application process with internal and external team members.

It was proving time consuming and difficult. Email trails were hard to follow and find and we were constantly fielding applicant follow up calls.

HEIapply has allowed us to have a complete on-line application process, massively improving the applicant journey.

“If telling someone else about HEIapply, I would say: Just make the switch, you’ll not regret it!”

– E4F, UK

From Inadequate Solution To Simplified Software

We were using another platform that was not fit for purpose until we discovered HEIapply.

We had a short time-frame in which to turnaround the project and we managed to get up and running very quickly.

Our ideas were listened to and taken on board, the HEIapply team also offered advice on industry best practices that helped us mould the solution into something more than what we had ever imagined

“It’s one of the most intuitive systems we’ve ever worked with and it simplified our workflow to a degree where it made the job enjoyable”

– Aston University, UK

Manual Paper-based Admissions vs Paperless Online Admissions


Before and after
Before and after


Out Of The Box Solution

Ready to go ‘Out Of The Box’, suitable for managing any application process


Applicant’s Portal

Allows applicants to register/login, complete an application, upload supporting documentation and submit for processing.

Administrator’s Portal

Enable your internal team to manage and respond to applications submitted onto the platform. Assign applications to internal or external reviewers. Shortlist and process applications to the desired endpoint.

Reviewer’s Portal

Within a dedicated portal, reviewers can view assigned applications, review & comment against them.

Industry Specific Admissions Software

Over the years we have helped multiple organisations, businesses and institutions in various sectors.
As a result we have developed industry specific solutions.


Professional Membership and Societies

Membership Organisations

Work Experience

Work Abroad Agents

Education Recruitment

Study Abroad Agents

Online Learning

Online Course Providers

Loved and trusted by organisations all over the world
View our client case studies