Use Cases:
Sign Offers
Using our sign-on-line feature, you can allow your students to sign their offer letters online. This eliminates the need for physical signatures and makes the offer process faster and more convenient. It also makes it easier for students to accept their offers in a timely manner. Furthermore, this feature ensures that all documents are legally binding, as the signatures are legally binding and verifiable.
Signing Agreements
At times, you want an applicant or parent to sign a terms and conditions page or a general consent form. This feature allows you to do just that.
How it Works:
Step 1: Create a Template Offer Letter
- Begin by crafting a template for your offer letter. This template will serve as the base for all future offers, ensuring consistency and saving time.
Step 2: Generate the Offer
- Once your template is ready, generate a personalised offer for each applicant. This step involves customising the template with specific details relevant to the individual student.
Step 3: Send a Secure Link
- After generating the offer, send the applicant a secure link to access and review the detailed offer. This link ensures that only the intended recipient can view and interact with the offer letter.
Step 4: Applicant Login and Review
- Upon receiving the link, the applicant logs into the HEIapply platform. Here, they can thoroughly read the offer along with any associated terms and conditions.
Step 5: Signing the Offer Letter
- After reviewing, the applicant can electronically sign the offer letter. This process is facilitated through an intuitive, user-friendly interface.
Alternative Use: Adding Signature Fields to Forms
- Another application of this feature is the integration of signature fields into various forms that applicants may be filling out. This can include consent forms, terms and conditions agreements, and other necessary documentation.
Step 6: Automatic Saving and Access
- Once a form is signed, it is automatically saved and securely attached to the applicant’s profile. This signed document is then readily accessible for both the institution and the applicant. You have the convenience of viewing or downloading a copy of the signed form at any time, providing a streamlined and efficient documentation process.
Benefits:
- Enhanced Efficiency: The online signing feature significantly speeds up the offer acceptance process. By allowing students to sign documents digitally, you eliminate the delays associated with physical document handling and postal services.
- Convenience and Accessibility: Students and applicants can access and sign documents from anywhere, at any time, without the need for printing or scanning. This convenience is particularly beneficial for international students or those who may not have easy access to postal services.
- Legal Compliance and Security: Digital signatures on HEIapply are legally binding and verifiable, ensuring that all signed documents comply with legal standards. This feature adds a layer of security and trust to the document verification process.
- Reduced Administrative Burden: By automating the signing process, HEIapply significantly reduces the administrative workload associated with manual processing of offer letters and agreements. This allows administrative staff to focus on other essential tasks.
- Environmentally Friendly: Going digital with offer letters and agreements contributes to reducing paper usage and supporting environmental sustainability efforts.
- Improved Tracking and Management: Digital signatures allow for efficient tracking and management of signed documents. Institutions can easily access, view, and download signed documents, streamlining record-keeping and audit processes.
- Enhanced Applicant Experience: The convenience and speed of the online signing process contribute to a more positive applicant experience, which can be a deciding factor for students choosing between institutions.
- Increased Acceptance Rates: The ease and speed of signing offers online can lead to higher acceptance rates, as students are more likely to complete the process promptly.
