We understand that your Mentoring Organisation aims to boost both the personal and professional development of its clients. We know that offering an excellent training experience begins as early as enquiring about your organisation.
HEIapply is empowering mentoring organisations worldwide to be better at streamlining applications and selection processes. Our intuitive online system is designed to complement and enhance your processes, enabling the ultimate applicant journey.

The Challenge

Mentoring Organisations are home to clients from a diverse range of professional background, seeking to be empowered in exploring new ideas with a mentor.

We know that means hundreds of applications from countries all over the world trying to secure a training relationship with your mentors.

As if this wasn’t complex enough, the application and selection process is intricate and varied requiring academic, professional and financial information from the beginning.

With high levels of manual effort involved and lower levels of customer engagement, Mentoring Organisations are at risk of falling short on delivering the applicant journey the modern day applicant expects.

Our Solution

We recognise the need for Mentoring Organisations to operate efficiently, effectively and competitively. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect application management solution at a budget that works for you.

Powerful Application Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

  • Enquiry Management
  • Available On Any Device
  • Multiple Language
  • Offers
  • Scoring, Filtering and Ranking
  • Integrated SMS
  • Complete Timeline view
  • Track conversion
  • Inbuilt Messaging Feature
  • Simple “Source” tracking
  • Integrated Payments
  • Unlimited User Accounts

Your application forms online

Provide applicants with a way to easily complete their application forms online

Set a lasting first impression with prospective mentees

  • Recruitment Events such as interviews (one-to-one or group interviews) and assessment days are possibly the first impression you set with applicants.

  • Avoid overbooking by preloading the start and end dates and times available for the applicants to select and book themselves on, and set maximum capacity

  • Provide applicants with a simple and easy way to amend and communicate changes in a previously agreed schedule, even outside your regular opening hours.

  • Send automated yet personal messages to applicants before and after the admission event

  • See Events in calendar view to help resource planning

Offer applicants beautiful device responsive online application forms

  • Allow applicants to complete and submit their application forms online

  • Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

  • We have designed HEIapply to maintain your brand colours and design regardless of the device used

Transform the way you communicate with applicants

  • The messaging feature allows for smoother communication with applicants during the application process and beyond

  • Reply directly to messages that you receive

  • Gain 100% deliverability on all messages sent via the communications inbox

  • None of your messages get caught in spam boxes

  • Get notified when messages have been delivered, opened and read

  • Keep a solid audit trail of all communication: all messages are captured and stored securely

Mentor Portal

  • Assign Applications to Mentors for review.

  • The Mentor Portal has similar look and feel to the Admin Portal, but has a restricted view

  • This helps the mentors complete only the tasks that they need to complete … reviewing the application form, communicating with the prospective mentee and submitting their view, feedback and/or rating, based upon any rating system that you want to implement.

  • Complete a custom review form and submit back to the Admin Portal

  • “Reviews” submitted by the mentors can be seen in the applicant timeline

Re-imagining Your Application Process

You can now provide all applicants with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.

Your portals

Multiple environments can be created for your applicants, administrators and reviewers panel.

Your forms

Single or multiple page, as many as you need available on the chosen page of your website.

Your processes

Create as many journeys as you require through our Routes and Workflows setup.

Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Your Out-Of-The-Box Application Solution In Under 18 Days!

We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.

We setup your online forms before moving on to onboard and embed your organisation workflow into our out-of-the-box solution.

We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by Mentoring Organisations


Ready to transform your applicant journey?