We understand that your School offers the most nurturing environment to welcome applicants and parents to be inspired and be their best. We know that offering an excellent education experience begins as early as enrolment. We also understand that if you can avoid data entering tasks, you will want to, and if you can increase your engagement with applicants from the onset, that's a bonus!
HEIapply is working in partnership with EBack2School to empower Public and Private Schools in Nigeria to perform better at streamlining application processes. Our intuitive web-based system is designed to reflect your existing processes entirely online, enabling you to refine and improve them to provide the ultimate applicant journey.

The Challenge


We know that your School is home to students from across the country. We know that means hundreds of applications need to be processed quickly and easily as parents have chosen your institution, wishing to secure a place for their child’s education. Additionally, managing payments and fees often play a huge role in adding to the workload of an already busy administration team.


The intricate and often complex processing of applications can be complicated by needing to obtain medical and financial information from the beginning. With high levels of manual effort involved, Schools managing their own admissions are at risk of falling short on delivering the applicant journey the modern day applicant expects.

Our Solution

We recognise the need for Public and Private Schools to operate efficiently, effectively and competitively. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect paperless application management and selection solution at a budget that works for you.

HEIapply is Free for Schools in Nigeria to set-up and use to receive online application forms:

Set your own Application Form “access fee” to charge parents to access your online form
Set your own Application Form “submission fee” to charge for submitting and processing the form

HEIapply can be upgraded with add-on functionality:

- Process your application forms through to enrolment
- Process paper based application forms alongside those submitted online
- Keep parents informed of progress, communicating via email and SMS
- Schedule interviews, tests and entrance exams
- Make offers to parents, and require parents to accept offers online
- Require parents to immediately pay a deposit to secure their place
- Collect information in supplementary Forms, including registration forms
- Set your own Registration Fee/Enrolment Fee

Upgrade onto a paid HEIapply Plan to suits your School

“Unlimited Plans” for unlimited applications and unlimited processes, or
“Pay as you go” – only pay for those that submit online or those paper forms that you process on the system through “Add New”

Powerful Admissions Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

  • Unlimited User Accounts
  • Manage Admissions Events
  • Fully managed application form
  • Send Bulk Emails
  • Automated Notifications
  • See progress towards submission
  • Multiple Routes
  • Stay Informed
  • Add supplementary forms
  • Reflects your processes
  • Available On Any Device
  • Integrated Payments
  • Process Evidence Requests
  • Full Reporting Dashboard

Your application forms online

Provide applicants with a way to easily complete their application forms online

Available On Any Device
Inbuilt Messaging Feature
Integrated Payments
Parent/Group Portal

Offer applicants beautiful device responsive online application forms

  • Allow applicants to complete and submit their application forms online

  • Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

  • We have designed HEIapply to maintain your brand colours and design regardless of the device used

Transform the way you communicate with applicants

  • The messaging feature allows for smoother communication with applicants during the application process and beyond

  • Reply directly to messages that you receive

  • Gain 100% deliverability on all messages sent via the communications inbox

  • None of your messages get caught in spam boxes

  • Get notified when messages have been delivered, opened and read

  • Keep a solid audit trail of all communication: all messages are captured and stored securely

Accept and process payments with ease

We can facilitate payments in the system at any point of your Applicant journey. For instance, Registration fee before submitting, Registration Fee after submitting, Tuition fees ‘deposit then planned instalments,’ Tuition Fee ‘pay all’ etc.

We bake your payment gateway into the system as part of set-up, as opposed to be your payment gateway.

Payment Gateways that we are familiar with include Stripe, Paypal, Worldpay, Paygate

HEIapply can be used to:

  • Arrange Payment Plans

  • Raise Invoice

  • Send Invoice

  • Accept Application Fees that you set

  • Accept Deposits

  • Accept Payment in Full

  • Accept Payment in Instalments

  • Accept Registration Fees

  • Accept Assessment Fees

  • Confirm Receipt of Payment

  • Issue Credit Notes

  • Provide Balance Outstanding / Statements

Allow Parents, Carers or Guardians to manage multiple applications

  • Every so often parents apply to your school for more than one child

  • Link sibling accounts together by giving Parents a way to create as many applications as they need

  • Avoid asking Parents to provide the same personal information twice when completing multiple applications

  • Allow parents to select to view the application form in a Language they are comfortable with especially where English is not their first language

Introduce World Class Efficiency Into Your Administration Activities

Capture, manage and process everything to do with applications in one place

Fast Applicant Portal Setup
Exchange Information With Applicants
Manage all payments
Centralised Admissions

Set up your own Applicant Portal fast!

HEIapply comes with Standard templates to get you going fast:

  • Standard templates for Applicant Portal

  • Standard templates for Application Form

  • Standard templates for Automatic Notifications

Exchange information between applicants and admissions team

  • Fully customised notifications can be sent to and from applicants keeping everyone up to date on the application process

  • Notifications be take the form of emails, SMS text messages formal letter and privates messages

Allow Parents to pay application fees, deposits & adhoc payments online

  • HEIapply comes fully integrated with a choice of well known and trusted online payment gateways (Stripe, Paypal & Worldpay) that allow for parents to make instant payments online. Both payment gateways are secure and can be configured in just days.

  • Please Note: We do not handle any of your funds instead we provide you with the integrations you need to connect your own accounts with the service provider with HEIapply.

  • Have your own Payment Gateway? No problem we will happily talk to you and discuss a bespoke integration.

Centralise All Your Admissions Activities

  • Whether you operate from a single location or multiple locations, HEIapply enables you to work in a centralised way by providing all admissions related activities in one solution

  • No need to increase admissions software user licenses when you introduce new members of staff. HEIapply offers you unlimited user licences for all your administrators, reviewers and processing partners

Re-imagining Your Application Process

You can now provide all applicants applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.


Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.


Your forms

Single or multiple page, as many as you need available on the chosen page of your website.


Your processes

Create as many journeys as you require per level, school or country through our Routes and Workflows setup.


Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

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Ready to transform your applicant journey?