Incubators and Business Hubs

We understand that your Incubator Programme is attracting applications from skilled individuals and you need to throw your net far and wide to get the best chance of finding the right candidates. Your job is to continuously attract the right applicants for review so that you can make and process decisions quickly and easily. This means collecting accurate information, so that any scoring matrix you use helps to shortlist the best candidates for interview.

HEIapply software is empowering Incubators and Business Hubs worldwide to do exactly this. We are helping Incubator Programmes perform better at streamlining application and selection processes. Our intuitive web-based system is designed to reflect your existing processes entirely online, enabling you to refine and improve them to provide the ultimate applicant journey.

The Challenge

We understand that applicants applying for Incubator Programmes often come from varied professional backgrounds. A system that seamlessly processes multiple entry requirements, accurate scoring whilst collecting detailed information from applicants is key to offering a service that keeps you ahead in this highly competitive market.

Additionally, applications come in from all over the world, at the same time. To respond to this you need to keep applicants engaged and informed at every stage of the process. Engaging with applicants from other countries means having separate application forms in each language.

Our solution for your recruitment programme

We recognise the need for Incubators and Business Hubs to operate efficiently, effectively and competitively, recruit from all over the globe, and place the right applicant in the right role. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect paperless application management and selection solution at a budget that works for you.

Powerful Application Focused Features and Tools

HEIapply software comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

Unlimited User Accounts
Send Bulk Emails

Telephone/Skype Support
Fully managed application form

Automated Notifications
Multiple Routes

Stay Informed
Manage Short Course

Add supplementary forms
Reflects your processes

See progress towards submission
Manage your waiting lists better

Available On Any Device
Manage Admissions Events

Your application forms online

Provide applicants with a way to easily complete their application forms online

Offer applicants beautiful device responsive online application forms

Allow applicants to complete and submit their application forms online
Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device
We have designed HEIapply to maintain your brand colours and design regardless of the device used

Transform the way you communicate with applicants

The messaging feature allows for smoother communication with applicants during the application process and beyond
Reply directly to messages that you receive
Gain 100% deliverability on all messages sent via the communications inbox
None of your messages get caught in spam boxes
Get notified when messages have been delivered, opened and read
Keep a solid audit trail of all communication: all messages are captured and stored securely

Allow applicants to upload documents and share with you as part of your streamlined processes

Allow the Applicant to upload files as part of the Application Form
View any file uploads, with secure encrypted single use URLs to prevent sharing of sensitive documents outside of the system
“File Uploads” when the applicant or you upload a file, with quick access to view the file show on the applicants timeline
Add important fields to your Application Form to collect file metadata (i.e. file description, file name etc.)
File uploads that we have integrated into HEIapply for clients include:
- Passports
- Identity photographs
- Birth Certificates
- Vaccination card
- Civil ID
- Medical card from previous school
- Most recent academic report
- Portfolios (including documents, images, videos and links)

Create and manage multiple Landing Pages to track conversion

HEIapply also gives you the ability to create a variety of application landing pages that track the entry point of an applicant, and guides them into a specific route/course journey
Create custom end-of –journey pages and embed your tracking pixels
See the breakdown and report on it, showing exactly which Apply Now button this applicant hit to start their application
Track applicants all the way through to enrolment (if they get that far), and completion, as a normal function of HEIapply

Introduce World Class Efficiency Into Your Back Office Activities

Capture, manage and process everything to do with applications in one place

Offer a fully branded applicant journey

A fully customised applicant view using your logo offering an easily recognisable interface
Stand out from the crowd with a streamlined applicant journey using your branding

Exchange information between applicants and admissions team

Fully customised notifications can be sent to and from applicants keeping everyone up to date on the application process
Notifications be take the form of emails, SMS text messages formal letter and privates messages

Centralise the management of your recruitment events

Manage your in person, telephone, group interviews and assessment days all from within the HEIapply platform to centralise all your recruitment activities and events

Personalise each applicant’s experience

Increase the number of applications that enquire and go all the way through to enrollment by improving & personalising the overall applicant journey
Provide what feels like a concierge applicant experience by sending out timely personalised messages and notifications to parents
Allow applicants to opt into a communication method that best suits them
Notifications can be in the form of emails, letters, SMS text messages and private messages

Re-imagining Your Short Course Application Process

You can now provide all applicants applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.

Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.

Your forms

Single or multiple page, as many as you need available on the chosen page of your website.

Your processes

Create as many journeys as you require per level, region or programme through our Routes and Workflows setup.

Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Set up and Support Guidance for your Short Course Programme

We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.

We setup your online forms before moving on to onboard and embed your Incubator Programme workflow into our out-of-the-box solution.

We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by Incubators and Business Hubs

Applicant has forgotten their password. How is access regained?

Simply go to the login page and click on forgot password, enter the email address that was used when setting up the account and click send. An email will be sent to that email address with a web link that can be followed to reset the password.
An applicant has changed their mind and wishes to withdraw their application. How do they do this?

It is possible to withdraw the application at anytime. The applicant can simply use the communication inbox to convey this information to the admissions officers who will then be able to make all the necessary arrangements.
An applicant has made a mistake on the application form, but realises after it has been submitted. How do they rectify the error?

This is where the communication inbox comes into play. When logged into the system, the applicant is able to send a message to your admissions officers informing them of the mistake they have made. Any replies from the admissions team will be listed here as well
An applicant needs to contact the admissions team regarding a question on the application form. Can they do this?

Yes they can! The Applicant Portal comes with an inbuilt Communication Inbox for every applicant. Here the applicant can see a log of all communication (including emails, letters or instant messages) with your admissions officers and also send new instant messages, should they have any questions or concerns.
Can an applicant resume with an application they have already started?

Yes! The HEIapply Applicant Portal is designed to create an easy and seamless applicant journey. The applicant can register, begin filling out an application and return to it later. Applications are always saved so that the applicant can resume later and continue on from where they stopped.
Admin wants to ensure that no further invoices are issued once a full refund has been given. Is this possible?
Admin would like to change the booking status on an individual attendee. How is this achieved?
Admin would like to mark an admissions event as full. How can this be done to prevent additional bookings?.
Admin would like to view all confirmed attendees or 'bookings' on an admissions event. Is this possible?
Admin would to embed the online form on their website. Is this possible?

Gallery

"We had a paper-based application process with internal and external team members. It was proving time consuming and difficult. Email trails were hard to follow and find and we were constantly fielding applicant follow up calls. HEIapply has allowed us to have a complete online application process, massively improving the applicant journey. If telling someone else about HEIapply, I would say: Just make the switch, you’ll not regret it!”

- e4f Tesimonial

CRM for Incubators and Business Hubs

End-to-end online paperless application system designed to streamline application and selection processes in Incubators and Business Hubs

The Challenge

Our solution for your recruitment programme

Powerful Application Focused Features and Tools

HEIapply software comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

Your application forms online

Offer applicants beautiful device responsive online application forms

Allow applicants to complete and submit their application forms online

Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

We have designed HEIapply to maintain your brand colours and design regardless of the device used

Transform the way you communicate with applicants

The messaging feature allows for smoother communication with applicants during the application process and beyond

Reply directly to messages that you receive

Gain 100% deliverability on all messages sent via the communications inbox

None of your messages get caught in spam boxes

Get notified when messages have been delivered, opened and read

Keep a solid audit trail of all communication: all messages are captured and stored securely

Allow applicants to upload documents and share with you as part of your streamlined processes

Allow the Applicant to upload files as part of the Application Form

View any file uploads, with secure encrypted single use URLs to prevent sharing of sensitive documents outside of the system

“File Uploads” when the applicant or you upload a file, with quick access to view the file show on the applicants timeline

Add important fields to your Application Form to collect file metadata (i.e. file description, file name etc.)

File uploads that we have integrated into HEIapply for clients include:

Passports

Identity photographs

Birth Certificates

Vaccination card

Civil ID

Medical card from previous school

Most recent academic report

Portfolios (including documents, images, videos and links)

Create and manage multiple Landing Pages to track conversion

HEIapply also gives you the ability to create a variety of application landing pages that track the entry point of an applicant, and guides them into a specific route/course journey

Create custom end-of –journey pages and embed your tracking pixels

See the breakdown and report on it, showing exactly which Apply Now button this applicant hit to start their application

Track applicants all the way through to enrolment (if they get that far), and completion, as a normal function of HEIapply

Introduce World Class Efficiency Into Your Back Office Activities

Offer a fully branded applicant journey

A fully customised applicant view using your logo offering an easily recognisable interface

Stand out from the crowd with a streamlined applicant journey using your branding

Exchange information between applicants and admissions team

Fully customised notifications can be sent to and from applicants keeping everyone up to date on the application process

Notifications be take the form of emails, SMS text messages formal letter and privates messages

Centralise the management of your recruitment events

Manage your in person, telephone, group interviews and assessment days all from within the HEIapply platform to centralise all your recruitment activities and events

Personalise each applicant’s experience

Increase the number of applications that enquire and go all the way through to enrollment by improving & personalising the overall applicant journey

Provide what feels like a concierge applicant experience by sending out timely personalised messages and notifications to parents

Allow applicants to opt into a communication method that best suits them

Notifications can be in the form of emails, letters, SMS text messages and private messages

Re-imagining Your Short Course Application Process

Your portals

Your forms

Your processes

Your notifications

The entire process above is available out-of-the-box and is ready to use!

Set up and Support Guidance for your Short Course Programme

Common Questions asked by Incubators and Business Hubs

Applicant has forgotten their password. How is access regained?

An applicant has changed their mind and wishes to withdraw their application. How do they do this?

An applicant has made a mistake on the application form, but realises after it has been submitted. How do they rectify the error?

An applicant needs to contact the admissions team regarding a question on the application form. Can they do this?

Can an applicant resume with an application they have already started?

Admin wants to ensure that no further invoices are issued once a full refund has been given. Is this possible?

Admin would like to change the booking status on an individual attendee. How is this achieved?

Admin would like to mark an admissions event as full. How can this be done to prevent additional bookings?.

Admin would like to view all confirmed attendees or 'bookings' on an admissions event. Is this possible?

Admin would to embed the online form on their website. Is this possible?

Gallery

Ready to transform your apprenticeship journey?