Application Management Software for Graduate Recruitment

We understand that your Graduate Recruitment Programme is attracting applications from skilled individuals and you need to throw your net far and wide to get the best chance of finding the right candidates. Your job is to continuously attract the right applicants for review so that you can make and process decisions quickly and easily. This means collecting accurate information, so that any scoring matrix you use helps to shortlist the best candidates for interview.

HEIapply is empowering graduate recruitment programmes worldwide to do exactly this. We are helping Graduate Recruitment providers perform better at streamlining application and selection processes. Our intuitive web-based system is designed to reflect your existing processes entirely online, enabling you to refine and improve them to provide the ultimate candidate experience.

The Challenge

We understand that one of the many challenges of running the best Graduate Recruitment Programme is dealing with multiple languages. Skilled graduates coming from a highly competitive global market are willing to relocate to participate. Engaging with graduates from other countries means having separate application forms in each language.

Adding to the pressure, graduates are applying to other programmes at the same time. To respond to this you need to keep applicants engaged and informed at every stage of the process. We know that you will deal with large volumes of graduate applicants at peak periods of the university year, before returning to general recruitment when the graduate programme has begun.

Our solution for your recruitment programme

We recognise the need for Graduate Recruitment Programmes to operate efficiently, effectively and competitively, recruit from all over the globe, and place the right graduate in the right role. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect paperless application management and selection solution at a budget that works for you.

Your application forms online

Provide graduates with a way to easily complete their application forms online

Offer graduates beautiful device responsive online application forms

Allow graduates to complete and submit their application forms online
Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device.
We have designed HEIapply to maintain your brand colours and design regardless of the device used.

Seamless Scoring

HEIapply can be configured with bespoke algorithms to help you sift, filter, search and refine your selection process with ease. As we are part of the planning and set-up of your Application Form, we can also help you identify appropriate questions, and method of asking those questions, to draw out the right information to enable your scoring matrix and selection process to be as smooth as possible.

Help find the right applicants faster.

Transform the way you communicate with graduates

The messaging feature allows for smoother communication with graduates during the application process and beyond
Gain 100% deliverability on all messages sent via the communications inbox
None of your messages get caught in spam boxes
Get notified when messages have been delivered, opened and read
Keep a solid audit trail of all communication: all messages are captured and stored securely

Set a lasting first impression with prospective graduates

Admissions Events such as interviews (one-to-one or group interviews) and assessment days are possibly the first impression you set with graduates.
Avoid overbooking by preloading the start and end dates and times available for the graduates to select and book themselves on, and set maximum capacity
Provide graduates with a simple and easy way to amend and communicate changes in a previously agreed schedule, even outside your regular opening hours.
Send automated yet personal messages to applicants before and after the admission event
See Admission Events in calendar view to help resource planning

Introduce World Class Efficiency Into Your Back Office Activities

Capture, manage and process everything to do with applications in one place for your Graduate Recruitment programme

Offer a fully branded applicant journey

A fully customised applicant view using your logo offering an easily recognisable interface
Stand out from the crowd with a streamlined applicant journey using your branding

Exchange information between graduates and recruitment officers

At each stage of the application process, fully customised automated notifications can be sent to and from graduates and the recruitment team; keeping everyone up to date with the progress of the application. Notifications can be in the form of emails, letters, SMS text messages and private messages.

Take advantage of seamless data migration

We will help you to seamlessly integrate with your organisation's s chosen HR, accounting and financing systems, enabling you to migrate data between the HEIapply platform and your third party software.

Centralise the management of your recruitment events

Manage your in person, telephone, group interviews and assessment days all from within the HEIapply platform to centralise all your recruitment activities and events

Re-imagining Your Graduate Recruitment Process

You can now provide all parents applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.

Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.

Your forms

Single or multiple page, as many as you need available on the chosen page of your website.

Your processes

Create as many journeys as you require per level, school or country through our Routes and Workflows setup.

Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Set up and Support Guidance for your Graduate Programme

We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.

We setup your online forms before moving on to onboard and embed your Graduate Recruitment workflow into our out-of-the-box. solution

We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by Graduate Recruitment Providers

Applicant has forgotten their password. How is access regained?

Simply go to the login page and click on forgot password, enter the email address that was used when setting up the account and click send. An email will be sent to that email address with a web link that can be followed to reset the password.
Can a graduate resume with an application they have already started?

Yes! The HEIapply Applicant Portal is designed to create an easy and seamless applicant journey. The graduate can register, begin filling out an application and return to it later. Applications are always saved so that the graduate applying can resume later and continue on from where they stopped.
A graduate needs to contact the recruitment team regarding a question on the application form. Can they do this?

Yes they can! The Applicant Portal comes with an inbuilt Communication Inbox for every graduate. Here the graduate applicant can see a log of all communication (including emails, letters or instant messages) with your recruitment officers and also send new instant messages, should they have any questions or concerns.
A graduate has made a mistake on the application form, but realises after it has been submitted. How do they rectify the error?

This is where the communications inbox comes into play. When logged into the system, the graduate is able to send a message to your recruitment officers informing them of the mistake they have made. Any replies from the recruitment team will be listed here as well.
A graduate has changed their mind and wishes to withdraw their application. How do they do this?

It is possible to withdraw the application at anytime. The graduate can simply use the communication inbox to convey this information to the recruitment officers who will then be able to make all the necessary arrangements.
Is it possible for recruitment officers to send a bulk email to a selection of graduate applicants?

Yes it is! The Bulk Email functionality includes creating an Email List using filters that you apply to the data already within the system. You can apply one or as many filters as required to refine or widen the selection of applicants. There is no need to import CSV's, as all applicant email information already exists inside HEIapply.
Is it possible to display a link to the relevant form on the recruitment provider's website?

Yes! You can embed the forms generated by HEIapply on your website and link to the HEIapply graduate applicant portal on any relevant page of the website
Are recruitment officers able to search, filter, report and export data out of the system?

Yes! Your recruitment team is able to apply searches and filters to run reports on the data inside HEIapply and export the results to csv or pdf format
Is it possible for recruitment officers to respond directly to a private message?

Both the graduate applicant and recruitment officer admin portals come with an in-built communications inbox meaning both parties are able to keep up to date with the progress of the application process. Here recruitment staff, once logged in to the dashboard, can simply select the graduate they wish to make contact with a reply to them directly and privately.
Can recruitment officers progress an applicant quickly through a standard process with automated notifications?

Yes! With HEIapply you can pre-define a standard process for each graduate programme route which translates to the Application Progress Meter inside each application received by your recruitment team. When a recruitment officer progresses the application through the stages, automated email notifications are sent out to the graduate applicants to update them.

Graduate Recruitment Software For Application Management

End-to-end paperless online graduate recruitment software designed to streamline application processing and selection for Graduate Recruiters

The Challenge

Our solution for your recruitment programme

Powerful Recruitment Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

Your application forms online

Offer graduates beautiful device responsive online application forms

Allow graduates to complete and submit their application forms online

Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device.

We have designed HEIapply to maintain your brand colours and design regardless of the device used.

Seamless Scoring

Help find the right applicants faster.

Transform the way you communicate with graduates

The messaging feature allows for smoother communication with graduates during the application process and beyond

Gain 100% deliverability on all messages sent via the communications inbox

None of your messages get caught in spam boxes

Get notified when messages have been delivered, opened and read

Keep a solid audit trail of all communication: all messages are captured and stored securely

Set a lasting first impression with prospective graduates

Admissions Events such as interviews (one-to-one or group interviews) and assessment days are possibly the first impression you set with graduates.

Avoid overbooking by preloading the start and end dates and times available for the graduates to select and book themselves on, and set maximum capacity

Provide graduates with a simple and easy way to amend and communicate changes in a previously agreed schedule, even outside your regular opening hours.

Send automated yet personal messages to applicants before and after the admission event

See Admission Events in calendar view to help resource planning

Introduce World Class Efficiency Into Your Back Office Activities

Offer a fully branded applicant journey

A fully customised applicant view using your logo offering an easily recognisable interface

Stand out from the crowd with a streamlined applicant journey using your branding

Exchange information between graduates and recruitment officers

Take advantage of seamless data migration

We will help you to seamlessly integrate with your organisation's s chosen HR, accounting and financing systems, enabling you to migrate data between the HEIapply platform and your third party software.

Centralise the management of your recruitment events

Manage your in person, telephone, group interviews and assessment days all from within the HEIapply platform to centralise all your recruitment activities and events

Re-imagining Your Graduate Recruitment Process

Your portals

Your forms

Your processes

Your notifications

The entire process above is available out-of-the-box and is ready to use!

Set up and Support Guidance for your Graduate Programme

Common Questions asked by Graduate Recruitment Providers

Applicant has forgotten their password. How is access regained?

Can a graduate resume with an application they have already started?

A graduate needs to contact the recruitment team regarding a question on the application form. Can they do this?

A graduate has made a mistake on the application form, but realises after it has been submitted. How do they rectify the error?

A graduate has changed their mind and wishes to withdraw their application. How do they do this?

Is it possible for recruitment officers to send a bulk email to a selection of graduate applicants?

Is it possible to display a link to the relevant form on the recruitment provider's website?

Are recruitment officers able to search, filter, report and export data out of the system?

Is it possible for recruitment officers to respond directly to a private message?

Can recruitment officers progress an applicant quickly through a standard process with automated notifications?

Gallery

Ready to transform your graduate recruitment journey?