Application Management for Flight Schools

We understand that your Flight School offers the most nurturing environment to welcome aspiring pilots from all over the world to be inspired and be their best. We know that offering an excellent education experience begins as early as enrolment.

HEIapply is empowering Flight Schools worldwide to perform better at streamlining application processes. Our intuitive web-based system is designed to reflect your existing processes entirely online, enabling you to refine and improve them to provide the ultimate applicant journey.

The Challenge

Flight Schools are home to students from across different regions and across the globe. We know that means hundreds of applications from countries all over the world trying to secure a place for education at your institution. Aspiring pilots may also be applying for accommodation and uniforms through you, adding to the payments and bookings your team is forced to manage.

Additionally, oversubscription can often play a huge role with Flight Schools adding to the workload of an already busy administration team. The intricate and often complex processing of applications can be complicated by needing to obtain medical and financial information from the beginning. With high levels of manual effort involved, Flight Schools are at risk of falling short on delivering the applicant journey the modern day applicant expects.

Our solution for your Flight School

We recognise the need for Flight Schools to operate efficiently, effectively and competitively, recruit from all over the globe, and enrol the best applicants come pilots. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect paperless application management and selection solution at a budget that works for you.

Powerful Admission Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

Unlimited User Accounts
Send Bulk Emails

Fully managed application form
Automated Notifications

Multiple Routes
Stay Informed

Add supplementary forms
Reflects your processes

See progress towards submission
Manage your waiting lists better

Available On Any Device
Manage Admissions Events

Process Evidence Requests
Integrated Payments

Your application forms online

Provide applicants with a way to easily complete their application forms online

Offer applicants beautiful device responsive online application forms

Allow applicants to complete and submit their application forms online
Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device
We have designed HEIapply to maintain your brand colours and design regardless of the device used

Create and manage waiting lists for place oversubscription with ease

Manage multiple applications where places are yet to be allocated with simplicity
Keep parents up to date with details of where they are in the waiting list, helping to avoid many and often unnecessary communication regarding places

Transform the way you communicate with applicants

The messaging feature allows for smoother communication with applicants during the application process and beyond
Reply directly to messages that you receive
Gain 100% deliverability on all messages sent via the communications inbox
None of your messages get caught in spam boxes
Get notified when messages have been delivered, opened and read
Keep a solid audit trail of all communication: all messages are captured and stored securely

Accept and process payments with ease

We can facilitate payments in the system at any point of your Applicant journey. For instance, Registration fee before submitting, Registration Fee after submitting, Tuition fees ‘deposit then planned instalments,’ Tuition Fee ‘pay all’ etc.

We bake your payment gateway into the system as part of set-up, as opposed to be your payment gateway.

Payment Gateways that we are familiar with include Stripe, Paypal, Worldpay, Paygate

HEIapply can be used to:

Arrange Payment Plans
Raise Invoice
Send Invoice
Accept Application Fees that you set
Accept Deposits
Accept Payment in Full
Accept Payment in Instalments
Accept Registration Fees
Accept Assessment Fees
Confirm Receipt of Payment
Issue Credit Notes
Provide Balance Outstanding / Statements

Introduce World Class Efficiency Into Your Back Office Activities

Capture, manage and process everything to do with applications in one place for your short course programme

Exchange information between applicants and admissions team

Fully customised notifications can be sent to and from applicants keeping everyone up to date on the application process
Notifications be take the form of emails, SMS text messages formal letter and privates messages

Centralise the management of your recruitment events

Manage your in person, telephone, group interviews and assessment days all from within the HEIapply platform to centralise all your recruitment activities and events

Use in-built tools for visa and immigration compliance

Ensure full compliance with visa and immigration laws using HEIapply functionality.

Manage payments, bookings and refunds

Invite applicants to pay deposits and fees for courses or accommodation
Set-up payment plans, so that payments can be made in instalments or all in one go, or providing the flexibility for both options - it's up to you!
Generate invoices and receipts for payments on the fly and work with your chosen country’s currency and VAT requirements

Re-imagining Your Flight School Application Process

You can now provide all applicants applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.

Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.

Your forms

Single or multiple page, as many as you need available on the chosen page of your website.

Your processes

Create as many journeys as you require per level, school or country through our Routes and Workflows setup.

Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Set up and Support Guidance for your Flight School

We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.

We setup your online forms before moving on to onboard and embed your Flight School Application workflow into our out-of-the-box solution.

We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by Flight Schools

Applicant has forgotten their password. How is access regained?

Simply go to the login page and click on forgot password, enter the email address that was used when setting up the account and click send. An email will be sent to that email address with a web link that can be followed to reset the password.
An applicant has changed their mind and wishes to withdraw their application. How do they do this?

It is possible to withdraw the application at anytime. The applicant can simply use the communication inbox to convey this information to the admissions officers who will then be able to make all the necessary arrangements.
An applicant has made a mistake on the application form, but realises after it has been submitted. How do they rectify the error?

This is where the communication inbox comes into play. When logged into the system, the applicant is able to send a message to your admissions officers informing them of the mistake they have made. Any replies from the admissions team will be listed here as well
An applicant needs to contact the admissions team regarding a question on the application form. Can they do this?

Yes they can! The Applicant Portal comes with an inbuilt Communication Inbox for every applicant. Here the applicant can see a log of all communication (including emails, letters or instant messages) with your admissions officers and also send new instant messages, should they have any questions or concerns.
Can an applicant resume with an application they have already started?

Yes! The HEIapply Applicant Portal is designed to create an easy and seamless applicant journey. The applicant can register, begin filling out an application and return to it later. Applications are always saved so that the applicant can resume later and continue on from where they stopped.
Admin wants to ensure that no further invoices are issued once a full refund has been given. Is this possible?
Admin would like to change the booking status on an individual attendee. How is this achieved?
Admin would like to mark an admissions event as full. How can this be done to prevent additional bookings?.
Admin would like to view all confirmed attendees or 'bookings' on an admissions event. Is this possible?
Admin would to embed the online form on their website. Is this possible?

Application Management for Flight Schools

End-to-end online paperless application and admissions system designed to streamline application and selection processes in Flight Schools

The Challenge

Our solution for your Flight School

Powerful Admission Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

Your application forms online

Offer applicants beautiful device responsive online application forms

Allow applicants to complete and submit their application forms online

Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

We have designed HEIapply to maintain your brand colours and design regardless of the device used

Create and manage waiting lists for place oversubscription with ease

Manage multiple applications where places are yet to be allocated with simplicity

Keep parents up to date with details of where they are in the waiting list, helping to avoid many and often unnecessary communication regarding places

Transform the way you communicate with applicants

The messaging feature allows for smoother communication with applicants during the application process and beyond

Reply directly to messages that you receive

Gain 100% deliverability on all messages sent via the communications inbox

None of your messages get caught in spam boxes

Get notified when messages have been delivered, opened and read

Keep a solid audit trail of all communication: all messages are captured and stored securely

Accept and process payments with ease

We can facilitate payments in the system at any point of your Applicant journey. For instance, Registration fee before submitting, Registration Fee after submitting, Tuition fees ‘deposit then planned instalments,’ Tuition Fee ‘pay all’ etc.

We bake your payment gateway into the system as part of set-up, as opposed to be your payment gateway.

Payment Gateways that we are familiar with include Stripe, Paypal, Worldpay, Paygate

HEIapply can be used to:

Arrange Payment Plans

Raise Invoice

Send Invoice

Accept Application Fees that you set

Accept Deposits

Accept Payment in Full

Accept Payment in Instalments

Accept Registration Fees

Accept Assessment Fees

Confirm Receipt of Payment

Issue Credit Notes

Provide Balance Outstanding / Statements

Introduce World Class Efficiency Into Your Back Office Activities

Exchange information between applicants and admissions team

Fully customised notifications can be sent to and from applicants keeping everyone up to date on the application process

Notifications be take the form of emails, SMS text messages formal letter and privates messages

Centralise the management of your recruitment events

Manage your in person, telephone, group interviews and assessment days all from within the HEIapply platform to centralise all your recruitment activities and events

Use in-built tools for visa and immigration compliance

Ensure full compliance with visa and immigration laws using HEIapply functionality.

Manage payments, bookings and refunds

Invite applicants to pay deposits and fees for courses or accommodation

Set-up payment plans, so that payments can be made in instalments or all in one go, or providing the flexibility for both options - it's up to you!

Generate invoices and receipts for payments on the fly and work with your chosen country’s currency and VAT requirements

Re-imagining Your Flight School Application Process

Your portals

Your forms

Your processes

Your notifications

The entire process above is available out-of-the-box and is ready to use!

Set up and Support Guidance for your Flight School

Common Questions asked by Flight Schools

Applicant has forgotten their password. How is access regained?

An applicant has changed their mind and wishes to withdraw their application. How do they do this?

An applicant has made a mistake on the application form, but realises after it has been submitted. How do they rectify the error?

An applicant needs to contact the admissions team regarding a question on the application form. Can they do this?

Can an applicant resume with an application they have already started?

Admin wants to ensure that no further invoices are issued once a full refund has been given. Is this possible?

Admin would like to change the booking status on an individual attendee. How is this achieved?

Admin would like to mark an admissions event as full. How can this be done to prevent additional bookings?.

Admin would like to view all confirmed attendees or 'bookings' on an admissions event. Is this possible?

Admin would to embed the online form on their website. Is this possible?

Gallery

Ready to transform your short course journey?