We understand that presenting Short Course providers with a system that is simple to use, highly accurate and offers clear and transparent stages of the application process is an excellent and much needed tool. Attracting highly skilled applicants in a competitive environment means offering a system that meets these demands.
HEIapply is empowering short course providers worldwide to do exactly this. We are helping short course providers perform better at streamlining application processes. Our intuitive web-based system is designed to reflect your existing processes entirely online, enabling you to refine and improve them to provide the ultimate applicant journey.

The Challenge


We understand that applicants applying to attend short courses come from often varied personal and professional backgrounds. A system that seamlessly processes multiple languages, accurate payments whilst collecting detailed information from applicants is key to offering a service that keeps you ahead in this highly competitive market.


Additionally, oversubscription can often play a huge role with short course providers adding to the workload of an already busy administration team. The intricate and often complex processing of applications can be complicated by needing to obtain medical and financial information from the beginning. With high levels of manual effort involved, Short Course Providers are at risk of falling short on delivering the applicant journey the modern day applicant expects.

Our solution for your recruitment programme

We recognise the need for Short Course Providers to operate efficiently, effectively and competitively, recruit from all over the globe, and place the right applicant in the right role. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect paperless application management and selection solution at a budget that works for you.

Powerful Recruitment Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

  • Unlimited User Accounts
  • Send Bulk Emails
  • Telephone/Skype Support
  • Fully managed application form
  • Automated Notifications
  • Multiple Routes
  • Stay Informed
  • Manage Short Course
  • Add supplementary forms
  • Reflects your processes
  • See progress towards submission
  • Manage your waiting lists better
  • Available On Any Device
  • Manage Admissions Events

Your application forms online

Provide applicants with a way to easily complete their application forms online

Offer applicants beautiful device responsive online application forms

  • Allow applicants to complete and submit their application forms online

  • Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

  • We have designed HEIapply to maintain your brand colours and design regardless of the device used

Allow applicants to book themselves on your short courses and pay to secure the place

Add and manage as many short courses as you want, with as many short course bookings as you want, including configuring Short Course Booking Form

Create and manage waiting lists for place oversubscription with ease

  • Manage multiple applications where places are yet to be allocated with simplicity

  • Keep parents up to date with details of where they are in the waiting list, helping to avoid many and often unnecessary communication regarding places

Transform the way you communicate with applicants

  • The messaging feature allows for smoother communication with applicants during the application process and beyond

  • Reply directly to messages that you receive

  • Gain 100% deliverability on all messages sent via the communications inbox

  • None of your messages get caught in spam boxes

  • Get notified when messages have been delivered, opened and read

  • Keep a solid audit trail of all communication: all messages are captured and stored securely

Re-imagining Your Short Course Application Process

You can now provide all applicants applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.


Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.


Your forms

Single or multiple page, as many as you need available on the chosen page of your website.


Your processes

Create as many journeys as you require per level, school or country through our Routes and Workflows setup.


Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Set up and Support Guidance for your Short Course Programme




We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.


We setup your online forms before moving on to onboard and embed your Short Course Application workflow into our out-of-the-box solution.


We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by Short Course Providers

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Some of our happy clients:

Ready to transform your short course journey?