We understand that your University offers a range of courses that inspire your students to develop their deep understanding and push boundaries in their subject areas. Your job is to attract applications from a wide demographic and find the best applicants by running seamless recruitment and admissions processes. Undergraduate, post-graduate and non-standard application processes are increasingly important as higher education adapts to the changing skills requirements.
HEIapply is empowering Universities worldwide to do exactly this. We are helping Universities perform better at streamlining admissions processes. Our intuitive web-based system is designed to reflect your existing processes entirely online, enabling you to refine and improve them to provide the ultimate applicant journey.

The Challenge

Your University is home to students from different regions and across the globe. We know that means applications need to be processed from multiple countries all over the world. Processing the volume of applications that you receive can be challenging for a small team, or a team that is dispersed across marketing, admissions, colleges and departments. This also means that a collaborative approach to admissions should be achieved in sharing relevant information.

As if this wasn’t complex enough, the choice available to the applicant is so great now, that even the most selective institution needs to ensure that the applicant journey is seamless, supporting the applicant to engage in the process at every stage, to attract the best applicants. With high levels of manual effort involved, Universities are at risk of falling short on delivering the applicant journey the modern day applicant expects.

Our solution

HEIapply recognises the need for Universities to have a high-quality applicant experience for all entry routes but also to ensure that you have the most efficient and effective internal systems possible.

Our out-of-the-box platform is ready to go with separate but connected 'administrator/admission' and 'applicant' portals in place, and is able to be configured for every undergraduate, postgraduate and non-standard application route that you can imagine. Our available offering of add-on features including visa compliance and extended payment gateways help to compliment and tailor to your university's specific requirements without additional build time.

We know that speed, cost efficiency and finding the best applicants are hugely important to you. We also know that getting good reporting, efficient document management and robust system integration is important to you as well. That’s why we work with you to ensure that we have all the vital ingredients to create your perfect paperless admissions solutions.

After agreeing on the perfect recipe and receiving everything we need from you, we get your environment ready to go and can welcome you on-board in just 18 days!

Carry on scrolling down to find out more about HEIapply. Why not compare us against alternative solutions and see if we can be your chosen partner to help you deliver your ultimate applicant journey?

Powerful Admissions Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out of the box. This allows us to customisable the entire solution to meet your business processes & budget.

  • Manage Admissions Events
  • Unlimited User Accounts
  • Advanced Application Form
  • Stay Informed
  • Send Bulk Emails
  • Telephone/Skype Support
  • Inbuilt Messaging Feature
  • Available On Any Device
  • Ready, out of the box
  • Quickly access the right applicant
  • Track conversion
  • Automatic Translation

Your application forms online

Provide applicants with a way to easily complete their forms online

Offer applicants beautiful device responsive online application forms

  • Allow applicants to complete and submit their application forms online

  • Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

  • We have designed HEIapply to maintain your brand colours and design regardless of the device used

Set a lasting first impression with prospective applicants

  • Admissions Events such as interviews (one-to-one or group interviews) and pupil assessment days are possibly the first impression you set with applicants.

  • Avoid overbooking by preloading the start and end dates and times available for the applicants to select and book themselves on, and set maximum capacity

  • Provide applicants with a simple and easy way to amend and communicate changes in a previously agreed schedule, even outside your regular opening hours.

  • Send automated yet personal messages to applicants before and after the admission event

  • See Admission Events in calendar view to help resource planning

Transform the way you communicate with applicants

  • The messaging feature allows for smoother communication with applicants during the application process and beyond

  • Reply directly to messages that you receive

  • Gain 100% deliverability on all messages sent via the communications inbox

  • None of your messages get caught in spam boxes

  • Get notified when messages have been delivered, opened and read

  • Keep a solid audit trail of all communication: all messages are captured and stored securely

Create unlimited Super Admin, Administrator, Reviewer user accounts – as many as you need

Provide secure access to administration staff, admission officers, academic staff and recruitment officers through the following user types:

  • Super Admin

  • Administrator

  • Reviewer

Update existing users and manage access levels - upgrade or downgrade permissions

View individual user activity on the platform and see which team members are progressing their applications in a timely manner

Re-imagining your admission process

You can now provide all applicants applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.

Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.

Your forms

Single or multiple page, as many as you need available on the chosen page of your website.

Your processes

Create as many journeys as you require per level, school or country through our Routes and Workflows setup.

Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Set up and Support Guidance for your University

We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.

We setup your online forms before moving on to onboard and embed your student application workflow into our out-of-the-box solution.

We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by Universities


Ready to transform your applicant journey?