We understand that your school offers the most nurturing environment to welcome children and their parents from all over the world to be inspired and be their best. We know that offering an excellent education experience begins as early as enrolment.
HEIapply is empowering institutions worldwide to be better at streamlining admissions processes. Our intuitive online system is designed to complement and enhance your processes, enabling the ultimate applicant journey.

The Challenge


International Schools are home to students from across different regions and across the globe. We know that means hundreds of applications from countries all over the world trying to secure a place for education.

Expat families who apply aren’t necessarily timing their migration to standard term times, which means several more in-term applications for a place outside of the normal recruitment cycle are expected than at other schools.


As if this wasn’t complex enough, the admissions process is intricate and varied requiring medical, financial and immigration information from the beginning. With high levels of manual effort involved, multiple currencies and lower levels of customer engagement,

International Schools are at risk of falling short on delivering the applicant journey the modern day applicant expects.

Our Solution

We recognise the need for International Schools to operate efficiently, effectively and competitively. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect admissions solution at a budget that works for you.

Powerful Admissions Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

  • Parent/Group Portal
  • Available on any Device
  • Inbuilt Messaging Feature
  • Manage Admissions Events
  • Telephone/Skype Support
  • Unlimited User Accounts
  • Integrated Payments
  • See progress towards submission
  • Manage offline Application Forms
  • Process Evidence Requests
  • Full Reporting Dashboard
  • Multiple Routes

Your application forms online

Provide parents with a way to easily complete their application forms online

Offer parents beautiful device responsive online application forms

  • Allow parents to complete and submit their application forms online

  • Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

  • We have designed HEIapply to maintain your brand colours and design regardless of the device used

Transform the way you communicate with parents

  • The messaging feature allows for smoother communication with parents during the application process and beyond

  • Reply directly to messages that you receive

  • Gain 100% deliverability on all messages sent via the communications inbox

  • None of your messages get caught in spam boxes

  • Get notified when messages have been delivered, opened and read

  • Keep a solid audit trail of all communication: all messages are captured and stored securely

Set a lasting first impression with prospective parents

  • Admissions Events such as interviews (one-to-one or group interviews) and pupil assessment days are possibly the first impression you set with an applicant and their parents.

  • Avoid overbooking by preloading the start and end dates and times available for the parents to select and book themselves on, and set maximum capacity

  • Provide parents with a simple and easy way to amend and communicate changes in a previously agreed schedule, even outside your regular opening hours.

  • Send automated yet personal messages to parents before and after the admission event

  • See Admission Events in calendar view to help resource planning

Allow Parents, Carers or Guardians to manage multiple applications

  • Every so often parents apply to your school for more than one child

  • Link sibling accounts together by giving Parents a way to create as many applications as they need

  • Avoid asking Parents to provide the same personal information twice when completing multiple applications

  • Allow parents to select to view the application form in a Language they are comfortable with especially where English is not their first language

Re-imagining Your Admissions Process

You can now provide all parents applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.


Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.


Your forms

Single or multiple page, as many as you need available on the chosen page of your website.
 


Your processes

Create as many journeys as you require per level, school or country through our Routes and Workflows setup.


Your notifications

Automated to keep your team and your applicants informed at every step of the way.
 

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Your Out-Of-The-Box Admissions Solution In Under 18 Days!




We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.


We setup your online forms before moving on to onboard and embed your International School workflow into our out-of-the-box solution.


We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by International Schools

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Ready to transform your applicant journey?