We understand that your Flight School offers the most nurturing environment to welcome aspiring pilots from all over the world to be inspired and be their best. We know that offering an excellent education experience begins as early as enrolment.
HEIapply is empowering Flight Schools worldwide to perform better at streamlining application processes. Our intuitive web-based system is designed to reflect your existing processes entirely online, enabling you to refine and improve them to provide the ultimate applicant journey.

The Challenge

Flight Schools are home to students from across different regions and across the globe. We know that means hundreds of applications from countries all over the world trying to secure a place for education at your institution. Aspiring pilots may also be applying for accommodation and uniforms through you, adding to the payments and bookings your team is forced to manage.

Additionally, oversubscription can often play a huge role with Flight Schools adding to the workload of an already busy administration team. The intricate and often complex processing of applications can be complicated by needing to obtain medical and financial information from the beginning. With high levels of manual effort involved, Flight Schools are at risk of falling short on delivering the applicant journey the modern day applicant expects.

Our solution for your Flight School

We recognise the need for Flight Schools to operate efficiently, effectively and competitively, recruit from all over the globe, and enrol the best applicants come pilots. We know that speed and cost efficiency are hugely important.

That’s why we work with you to ensure that we have all the vital ingredients to create your perfect paperless application management and selection solution at a budget that works for you.

Powerful Admission Focused Features and Tools

HEIapply comes with a wide variety of features readily built and out-of-the-box. This allows us to customise the entire solution to meet your business processes & budget.

  • Unlimited User Accounts
  • Send Bulk Emails
  • Fully managed application form
  • Automated Notifications
  • Multiple Routes
  • Stay Informed
  • Add supplementary forms
  • Reflects your processes
  • See progress towards submission
  • Manage your waiting lists better
  • Available On Any Device
  • Manage Admissions Events
  • Process Evidence Requests
  • Integrated Payments

Your application forms online

Provide applicants with a way to easily complete their application forms online

Offer applicants beautiful device responsive online application forms

  • Allow applicants to complete and submit their application forms online

  • Your online forms will be fully responsive meaning they will work on any internet connected pc, smart phone, tablet or portable device

  • We have designed HEIapply to maintain your brand colours and design regardless of the device used

Create and manage waiting lists for place oversubscription with ease

  • Manage multiple applications where places are yet to be allocated with simplicity

  • Keep parents up to date with details of where they are in the waiting list, helping to avoid many and often unnecessary communication regarding places

Transform the way you communicate with applicants

  • The messaging feature allows for smoother communication with applicants during the application process and beyond

  • Reply directly to messages that you receive

  • Gain 100% deliverability on all messages sent via the communications inbox

  • None of your messages get caught in spam boxes

  • Get notified when messages have been delivered, opened and read

  • Keep a solid audit trail of all communication: all messages are captured and stored securely

Accept and process payments with ease

We can facilitate payments in the system at any point of your Applicant journey. For instance, Registration fee before submitting, Registration Fee after submitting, Tuition fees ‘deposit then planned instalments,’ Tuition Fee ‘pay all’ etc.

We bake your payment gateway into the system as part of set-up, as opposed to be your payment gateway.

Payment Gateways that we are familiar with include Stripe, Paypal, Worldpay, Paygate

HEIapply can be used to:

  • Arrange Payment Plans

  • Raise Invoice

  • Send Invoice

  • Accept Application Fees that you set

  • Accept Deposits

  • Accept Payment in Full

  • Accept Payment in Instalments

  • Accept Registration Fees

  • Accept Assessment Fees

  • Confirm Receipt of Payment

  • Issue Credit Notes

  • Provide Balance Outstanding / Statements

Re-imagining Your Flight School Application Process

You can now provide all applicants applying with the ultimate applicant journey. We have just made it simple, and more importantly; we've made it yours.

Your portals

Multiple environments can be created for your applicants, admissions team and reviewers panel.

Your forms

Single or multiple page, as many as you need available on the chosen page of your website.

Your processes

Create as many journeys as you require per level, school or country through our Routes and Workflows setup.

Your notifications

Automated to keep your team and your applicants informed at every step of the way.

View Entire Workflow Diagram Here

The entire process above is available out-of-the-box and is ready to use!

Extra support is available to customise for high volume and high complexity – we are ready to take on your organisation and show you what is possible!

Set up and Support Guidance for your Flight School

We work with you to understand your current process, your main pain points and retain the critical aspects of your workflow.

We setup your online forms before moving on to onboard and embed your Flight School Application workflow into our out-of-the-box solution.

We support you post-launch with the Self-help Knowledge Base, 24/7 Support Desk access and a dedicated Account Manager.

Common Questions asked by Flight Schools


Some of our happy clients:

Ready to transform your short course journey?